Increasingly, export documents are being replaced by electronic messages which are sent to online systems or service providers. These messages are regulated by the service provider and fall into the following categories:

  • Customs services
  • Compliance services
  • Commercial services
Use this list to find out about these services

Export Services

10 + 2 - last update December 2009
US 10+2 Rule
For all goods entering the US by sea, US Customs require importers to provide 10 data elements to Customs Border Protection (CBP), and a further 2 data elements by the ocean carrier.    These data can be transmitted to CBP by an authorised agent on behalf of the importer.
December 2009
The 10 data elements to be submitted by the importer include:
1. Manufacturer name and address
2. Seller name and address
3. Buyer name and address
4. Ship to name and address
5.Container stuffing location
6. Consolidator name and address
7. Importer of record number/foreign trade zone applicant identification number
8. Consignee numbers
9. Country of Origin
10. Commodity harmonised tariff schedule number
The 2 data files that the ocean carrier will transmit to CBP are:
1. Vessel Stow Plan to indicate the location of each container on the ocean vessel
2. Container status messages (CSM) detailing information on the movement and status changes of a container as it travels through the supply chain

File size 182 K
Downloads 12
Date Tue 07/27/2010 @ 04:36
Author Penny Underwood

EMCS - last update January 2013

EMCS is the electronic EU wide system which will supplement the paper-based Administrative Accompanying Document (AAD) for excise goods within the EU.  

Electronic messages containing specific consignment and movement information will be exchanged throughout the EU, from the time the movement begins to receipt of goods at destination.    EMCS will link over 80,000 traders with 25 national administrations across all EU Member States.   Each member state will develop its own national EMCS application which will connect to all other countries though a central domain maintained by the European Commission.
Fuel Additives which fall under commodity code 3811 are included in EMCS regulations with effect from 1st January 2013. 
New Messages added to EMCS.
IE840 - Event Report
IE871 - Explanation of Reason for Shortage
IE905 - Manual Closure
Also Changes to Split Movements
FS2 functionality effective from 1st January 2012.   Includes new message IE825 Submitted Draft of Splitting Operation.
Latest implementation scheduel as supplied by HMRC
FS0.5 - 30th July 2010
FS1 -  1st January 2011
FS2 - 1st January 2012
18th March 2010

Two additional data items required on the paper version of the AAD document from 1st April to make these consistent with the EMCS system.  This is because some of the EU member states have already implemented EMCS and are requesting this additional information.   HMRC are advising all UK Warehouses that they should provide the following Excise IDs.
-  The WAREHOUSEKEEPER Excise ID in boxes 2 and 4 - Consignor / Consignee Excise ID

-  WAREHOUSE Excise ID in boxes 7 and 15 - place of dispatch / place of delivery

4th February 2010

From 01 April 2010, you must be able to receive notification of goods intended for you and discharge those movements electronically using the EMCS.
Transitional arrangements will be in place until 31 December 2010 to allow traders who are unable to send electronic notifications to continue to use the existing paper AAD system - will continue to require a paper certificate of receipt (copy 3 AAD) to be completed and returned to the consignor following current procedures.
11th May 2009
The UK will not be adopting "Initial Member State" status on 1st April 2010
The UK will implement FS0 from 1st April 2010 - destination side of electronic movements
The UK will implement FS1 from 1st November 2010 - FS0 plus the despatch side of electronic movements including the submission of the electronic AAD (eAD), the ability to cancel the movement and change the destination

File size 541 K
Downloads 13
Date Thu 01/10/2013 @ 09:04
Author Penny Underwood

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Your Regulation Resource

  • What export documents and services should you use and when were they last updated?  

  • How do you find out when a new regulation has been introduced which affects the export documents or the services you use?

  • We have built up this resource to help you find out.  Export documents and services are listed separately in alphabetical order, showing when there were last statutory updates, and what the changes are.  

All the documents and services listed here can be created or accessed through i2i's GTA products